Here you can find answers to general questions about the HMC Project Call 2023.
Last update: 09.05.2023
Please find further information concerning the call here: https://helmholtz-metadaten.de/project-call-2023
Timing: Deadlines and dates
The deadline for submitting applications to the HMC Project Call 2022 is 06 July 2022 (end of the day).
The planned procedure is as follows:
Event or Action
09 May 2023
Announcement of the HMC Project Call 2023. Submissions are accepted via https://proposals.helmholtz-metadaten.de/
01 August 2023 (end of the day)
Proposals are checked for compliance with the formal criteria and scored by panel members according to award criteria
Assessment by the panel members
December 2023- January 2024
Funding decision made by the President, funding contracts between Helmholtz Association and submitting centre are being drawn up
Start of HMC Projects
The project duration is a maximum of 2 years. First practical results and promising prototypes are expected in Q1/Q2 2025, i.e. one year after the start of funding. The results are expected to underpin and stimulate the growing HMC network. In this context, results shall be presented at an HMC conference in 2025.
The project results are to be made available for use in HMC and the Helmholtz Association in the medium term. This means, e.g., that software and algorithms must be open source (complying with an OSI approved license) and methods, reference data, reports and publications of the project results must be open access.
Yes, revised project proposals that were not funded in a previous HMC project call can be resubmitted.
To do so, please create a new project in the HMC Project Submission Portal and upload the revised application. When resubmitting, please note this in the portal at the corresponding checkbox and include a short description of the changes made with your application (max. 1 page, to be included in the attachment).
An eligible proposal must comprise partners from at least two different Helmholtz Centres (or two AST programs respectively). HMC encourages the submission of interdisciplinary proposals from different Helmholtz research fields. Applicants must specify a coordinating centre and person. Coordinators may lead a maximum of three projects but may participate in additional project proposals.
The following persons are not allowed to participate in the call for projects: Employees of HMC Units (Hubs, FAIR Data Commons, HMC Office), people who provide substantial support to HMC or anyone else connected in any way with helping to set up the project call are not permitted to submit a project proposal. This includes members of the HMC Collaboration Board, HMC Steering Board, HMC Scientific Advisory Board.
Proposals submitted for this call must not have been submitted simultaneously to another funding line of the Helmholtz Association or any other funding line, i.e. there must be a formal rejection of a previous submission.
A maximum of 200k€ can be applied for from the Initiative and Networking Fund (INF), a counter-financing of at least the same amount must be provided by the participating centres, a total financing of approx. 400,000 € is possible for a maximum of 2 years. The financial contribution by participating Helmholtz Centres has to be confirmed by a signed letter from the board of directors, either by the administrative, the scientific director or both , when submitting the proposal.
Funding will be provided for Helmholtz Centres only. In clearly documented cases, funding can also be provided for highly qualified university partners in Germany.
Funds to be applied for are: Personnel, travel and consumption costs. Investments and overhead cannot be applied for.
In accordance with the processes of the Initiative and Networking Fund (INF), the approved funds are paid to the coordinating centre and must be distributed to the partners on their own responsibility.
A maximum of 70% of the INF funding can be assigned to one Helmholtz Centre.
In addition to the minimum of 2 partners at different Helmholtz centres (or two AST programmes), other Helmholtz-external partners can be included. It should be noted that funding is only provided to Helmholtz centres. In clearly documented cases, funding can also be provided for highly qualified university partners in Germany.
If you plan to submit a proposal with a university, please note the following: it must be clearly recognisable from the project logic that cooperation with the university is mandatory for the success of the project and that the flow of funds is also necessary.
In analogy to the confirmation letters of the participating Helmholtz centres (signed by the boards of directors), a letter from the involved university confirming the university's support, the strategic importance of the cooperation and the flow of funds needs to be enclosed to your proposal. Further, the matching funds provided by the University must also be stated in the letter. The letter must be signed by the university management or at least the faculty management, not only by the direct funding recipient/professorship.
We have templates (download link) available for the preparation of the proposal.
A proposal MUST be submitted as a single PDF file and formatted as follows:
• single PDF file
• Page format: A4 (portrait format)
• Font: Arial, 12pt
• Line spacing: 1.5, Border Top/Left/Right/Bottom 2.5/2.5/2.5/2.0cm
• Language: English
• Budgets: EUR x00,000.00
• References: Harvard Citation Format
A proposal must adhere to the following restrictions:
• abstract: max. 1000 characters (incl. blanks)
• keywords: max. 10
• Proposal (text, incl. figures; appendices excluded): max. 6 pages
• References: max. 2 pages
• Explanation for resubmission: max. 1 page
Contact, counselling, partner search
Project applicants must contact at least one HMC Metadata hub and/or the technology unit FAIR Data Commons for advice and discussions during the application phase. This needs to be confirmed in writing by at least one of the respective HMC Hub or FAIR Data Commons coordinators and to be enclosed in section 3 of the proposal.
HMC offers various ways to get to know other people interested in the proposal and to recruit them as project partners.
Open Consulting Hours, please follow this link for more information
Mattermost channel "HMC Public" to connect with potential project partners
Contact the Metadata Hub responsible for you and/or the HMC Office
The results of the subject-specific Hubs and FAIR Data Commons are regularly presented on https://helmholtz-metadaten.de/tools. Should you require any further information, please do not hesitate to contact the respective unit.
In HMC, there are six subject-specific Hubs located in different centres, corresponding to the six research areas of the Helmholtz Association: Aeronautics, Space and Transport; Earth and Environment; Energy; Health; Information; Matter. In addition, the HMC Unit "FAIR Data Commons" provides a work package that develops and describes technologies and processes to make metadata accessible and available via common interfaces and services.
The various Helmholtz Centres are each assigned to at least one of the six research areas of the Helmholtz Association. From this and from the scientific orientation of your project proposal, the affiliation to a hub usually follows. If you are still unsure, please contact us at hmc-proposals(a)geomar.de.
For formal questions regarding this call, please contact firstname.lastname@example.org to reach the HMC Office and the Helmholtz Office.
For topic-related questions, please contact your responsible Metadata Hub.